Job Staff Scheduling Coordinator

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Canadian Surgery Solutions and Rockyview Surgical Centre, a division of Clearpoint Health Network, located in Calgary Alberta, is recruiting for the full-time position of Scheduling Coordinator.

Position Summary:As a Staff Scheduler at the Surgical Clinics, you will play a critical role in supporting established staff scheduling processes, ensuring efficient and timely staff coverage in a dynamic, high-pressure environment. Your ability to manage complex and urgent scheduling tasks within tight timelines will contribute directly to the clinic’s operational success and the delivery of high-quality patient care.

Benefits:

• Comprehensive health and dental plans.
• RRSP Matching: Receive up to 3% of your income matched annually.
• Competitive Wage.
• 15 days paid vacation and 6 personal days.
• Free parking on-site.
• Work-Life Balance.

Scheduling Responsibilities:

• Maintain and update staff rotations and schedules to ensure safe and effective clinic operations.
• Fill pre-booked and immediate shifts resulting from staff absences, including vacation, illness, leaves of absence, or education leave, applicable to company policy.
• Contacts staff regarding the initiation or changes in schedules; document cancellations, amend schedules, monitors and adjust schedules to maintain slate requirements.
• Anticipate staffing needs and proactively inform managers of scheduling gaps requiring attention.
• Enter and validate payroll data, ensuring accuracy and compliance with clinic policies.
• Provide scheduling reports, maintain detailed records, and compile statistical information as required.
• Assist in the training and orientation of new staff on scheduling processes.
• Foster trusted relationships and effective communication with clinic staff and management.
• Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent preferred.
• Minimum of 3 years related experience in a healthcare setting or 3 years progressive secretarial experience in healthcare.
• Previous experience in a surgical ambulatory care or acute care setting and/or a scheduling position preferred.
• Knowledge and operation of Microsoft Outlook, Word, and Excel preferred.
• Experience in Shiftboard an asset.
• Ability to communicate effectively, both verbally and in writing.
• Physical ability to carry out the duties of the position.
• Ability to work independently and in cooperation with others.

The work schedule is mostly but not limited to regular business hours and there may be a need to communicate with clinical staff outside of regular business hours.

Clearpoint Health Network Inc. is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability, or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact Write to the company for further information.
Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.